International Grant Program Application Development Briefing - Phase 1

On Friday (12/17/2021), the team presented Phase 1 of the International Grant Program application as part of the effort to improve grant administration with clearer documentation and traceability. The briefing emphasized digitizing the process so submission, verification, monitoring, and reporting can move faster with fewer administrative errors.

Phase 1 focuses on the system foundation that includes master data management, submission flow, and multi-step verification and approval. With this approach, each step can be tracked in real time, including an audit trail to ensure accountability.

The Phase 1 scope includes:

• User and Role Management: access control aligned with responsibilities.
• Grant Submission: data entry, required document upload, and basic validation.
• Document Verification: structured checks for completeness and conformity.
• Multi-level Approval: SOP-based approvals with revision notes and comments.
• Monitoring Dashboard: status summaries, verification progress, and follow-up notifications.
• Initial Reporting: submission recaps and process status for internal evaluation.

On the technical side, the briefing also highlighted data security standards (access management, activity logging, and document control) and a staged integration plan with supporting systems if needed in later phases. The implementation is modular so it can be expanded for Phase 2 and beyond.

With the International Grant Program application, grant management is expected to become more orderly, transparent, and efficient - from submission and verification to approval and reporting. Phase 1 establishes a stable base that can be improved as operational needs evolve.